Help and documentation

← Home

Help|Updated May 2026

OpenClaw as a manager or employee for your studio

This guide explains how to use an OpenClaw-capable assistant with the Fitoa skill so it behaves like shift staff: it remembers how you like to schedule (for example the same class every Monday at 9:00 with the same instructor), then walks you through the same steps again for the next dates on your calendar.

In this article

  1. Overview
  2. Manager or employee role
  3. Define the pattern once in Fitoa
  4. Teach OpenClaw the repeating task
  5. Repeat every week (example)
  6. Saved prompts and habits
  7. Where to configure OpenClaw

Overview

Fitoa stores each class session on a specific date with a start time, end time, title, capacity, optional location, and optional instructor name. There is no separate “recurring series” object the agent can toggle once; repetition is achieved by adding the right rows for each date in /admin/classes. OpenClaw’s job is to remember your pattern and make that repetition fast and consistent while you stay logged in as an admin or staff user.

Manager or employee role

Think of the assistant as a virtual floor manager: it does not receive your cookies or sign in for you. You operate the mouse and keyboard; it gives ordered steps, field values, and checks (for example “same as last Monday’s Vinyasa row”). That is still enormously useful for repeated operational tasks where the hard part is remembering every field, not clicking “Save”.

Note
Staff accounts with the STAFF role may not reach every admin screen. Use an ADMIN account when the agent needs full class or settings access.

Define the pattern once in Fitoa

  1. Sign in and open /admin/classes (Class schedule).
  2. Create one real session that is the template for your habit — for example Monday 09:00–10:00, title Vinyasa Level 2, instructor Jamie, capacity 18, location if you use it.
  3. Confirm on the schedule table that the row looks correct. That row is now the ground truth the agent should copy for “the usual Monday 9am class”.

Teach OpenClaw the repeating task

In your OpenClaw or assistant thread, load the Fitoa skill (hosted markdown the app exposes for agents). Then describe the standing task in plain language and paste the exact values you want reused:

Standing schedule task for our studio:
- Every Monday at 09:00–10:00, title "Vinyasa Level 2", instructor Jamie, capacity 18, location Main room.
- When I ask you to "roll the week forward", add the next Monday session in Fitoa admin /admin/classes using the same fields as last time unless I say otherwise.
- Before each save, read back the date and times so I can confirm.
Tip
After the first successful creation, ask the agent to summarize the task as a five-line “studio card” you can paste at the top of every future session. That card is the lightweight memory “like the last time you scheduled a class”.

Repeat every week (example)

When a new week starts, you should not have to re-explain the whole story. Use a short trigger phrase and let the agent expand it into the full checklist:

  1. Open /admin/classes in your browser (stay signed in).
  2. In the assistant, say: Add next Monday’s Vinyasa using our standing Monday 9am card.
  3. The agent should instruct you to use the create-class form (or equivalent control on your build), with the next calendar Monday as date, same startTime / endTime, and the same title, instructor, capacity, and location as the card.
  4. You submit the form; the agent does not bypass your confirmation for irreversible actions.
Important
Always verify the date on each new row. Duplicating the wrong Monday is the most common mistake when repeating weekly sessions by hand.

Saved prompts and habits

  • Keep one master prompt in your assistant product’s saved snippets or project instructions that links to the Fitoa skill URL and includes your studio card (title, times, instructor, capacity, location).
  • For multiple patterns (for example Monday 9am Vinyasa and Wednesday 18:00 HIIT), maintain a separate card per pattern and name them clearly in the snippet so the agent never mixes fields.
  • When Fitoa adds richer recurrence or duplication in the product, the same cards become the spec the agent uses to bulk-fill or audit those tools.

Where to configure OpenClaw

Inside the studio admin portal, open OpenClaw under the Studio section for the hosted skill text and copy-friendly URL. The same skill file is also published for agents at:

/admin/openclaw
/skills/fitoa-openclaw.md

Replace the host with your deployment (for example https://joinfitoa.com) when you paste links into OpenClaw.

← Back to Help